MEETING REGISTRATION
REGISTRATION FEES
- Member/Vendor $550 (On or before November 3)
- Member/Vendor Late $650 (After November 3)
- Spouse/Guest $200 (On or before November 3)
- (Monday Reception and Tuesday Celebration
- Spouse/Guest Late $250 (After November 3)
Register Here
HOTEL RESERVATIONS
Click link below to reserve your room under the AEPA block.
Hotel Rate $199
Phone: (719) 538-4000 (Hotel direct).
Please use the AEPA group booking link/information that is provided!
CHEYENNE MOUNTAIN RESORT, COLORADO SPRINGS, CO
Experience Colorado’s Rocky Mountain charm at Cheyenne Mountain Resort, surrounded by 217 acres of natural beauty. Enjoy on-site recreation, dining, and spa services, with endless outdoor adventures just steps away.
- Registration fees increase after Monday, November 3, 2025. Details below.
- Cut off date for AEPA hotel group block is Monday, November 3, 2025.
Book Hotel Room
Regular Winter Meeting Resources
Schedule – For Planning Purposes
AGENDA TIMELINE – MEMBER AGENCIES
While this is not the official agenda with topics and action items, the outline below reflects the planned schedule for AEPA’s Winter Meeting. Please use this information to guide your arrival and departure plans.
Monday, December 1
- Executive Committee Meeting: 9:00 AM – NOON
- Regular Meeting (AEPA Member States Only): 1:00 – 4:00 PM
- Member/Vendor Welcome Reception: 4:00 – 6:00 PM
Take advantage of the Member/Vendor Welcome Reception as an opportunity to network in an informal setting and connect with colleagues and partners. It’s a great way to kick off our time together in Colorado Springs.
Tuesday, December 2
- Group breakfast provided: 7:30 AM
- Meeting start time: 8:30 AM
- Group lunch provided: Noon
- Regular Meeting: 1:00 – 4:00 PM
- AEPA 25th Anniversary Celebration: 6:00 – 10:00 PM
Offsite – Phantom Canyon Brewing Co.
Our AEPA 25th Anniversary Celebration is more than an evening gathering — it’s a moment to honor where we’ve been, celebrate where we’re going, and recognize the people who’ve been part of the journey. From the trailblazers who helped shape AEPA’s early days to the partners and friends carrying our mission forward, this milestone is about all of us. Join us for a relaxed evening of connection, reflection, and celebration — because our greatest success has always been the people beside us.
Wednesday, December 3
- Group breakfast provided: 7:30 AM
- Meeting start time: 8:30 AM
- Group lunch provided: Noon
- Regular Meeting: 1:00 – 4:00 PM
Wednesday End Time…
We understand that many attendees begin booking return travel early, and there’s often some uncertainty about how long Wednesday’s session will run. While last year’s meeting concluded earlier than 4:00 PM, that outcome is never guaranteed. Several key factors — including the number of action items, new contract awards, and emerging discussion topics — are not yet known. Our intent is to give you a planning framework now, while still holding space for a formal agenda to take shape in the coming months.
Important Note About the Vendor Showcase
In lieu of the usual Vendor Showcase, we’re excited to be focusing on our AEPA 25th Anniversary Celebration this year. While we’re not hosting the showcase during this meeting, we look forward to bringing it back in 2026 as part of our future event plans. We appreciate your understanding and enthusiasm for this special celebration!
We’re excited to gather in Colorado Springs and connect in meaningful ways with fellow members and vendor partners!
Meals.
Each paid registration for Members/Vendors includes meeting attendance, scheduled meeting meals, the Monday reception, and the Tuesday anniversary celebration.
Spouses/Guests.
If you wish to register a spouse/guest for the Tuesday evening reception, the cost is $200. Group meeting meals are not included.
(Please note, the guest registration is intended for personal travel companions of the registered Member or Vendor. EVERY Member and Vendor attendee must register and pay the regular meeting registration fees.)