MEETING REGISTRATION
REGISTRATION FEES
• Member/Vendor $550 (before October 12)
• Member/Vendor $650 (October 12 and after)
• Spouse/Guest $75 (Tuesday Reception) (Before October 12)
• Spouse/Guest $125 (Tuesday Reception) (October 12 and after)
Register Here
AGENDA NUGGETS TO HELP YOU PLAN
While this is not the official agenda with topics and action items, the outline below reflects the planned schedule for AEPA’s Winter Meeting. Please use this information to guide your arrival and departure plans.
Wednesday, November 4, 2026
- 1:00 PM CT – Executive Committee Meeting (via Zoom)
Thursday, November 5, 2026
- 10:00 AM CT – AEPA Full Board Meeting (via Zoom)
Tuesday, November 10, 2026
- 8:00 AM (by invitation) – 027 New Vendor Breakfast and Orientation
- 9:00 AM – NOON – Regular Meeting
- NOON – Attendee Lunch Provided
- 1:00 – 4:00 PM – Regular Meeting
- 4:00 – 6:00 PM – Member/Vendor Reception
Take advantage of the Member/Vendor Welcome Reception as an opportunity to network in an informal setting and connect with colleagues and partners.
Wednesday, November 11, 2026
- 8:30 AM – Group B and New Vendor Roundtables
- NOON – Attendee Lunch Provided
- 1:00 – 5:00 PM – Group B and New Vendor Roundtables
Thursday, November 12, 2026
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- 8:30 AM – Group B and New Vendor Roundtables
- NOON – Attendee Lunch Provided
- 1:00 – 4:00 PM – Group B and New Vendor Roundtables
We are providing a planning framework now while the formal agenda takes shape. We appreciate your understanding and thank you for planning travel with consideration of the published schedule.
HOTEL RESERVATIONS
Hotel Rate $199
Please use the AEPA group booking link/information that is provided!
THE GALT HOUSE HOTEL, LOUISVILLE, KY
140 North Fourth Street
Louisville, KY 40202
Phone: 502-589-5200
Louisville’s Only Waterfront Hotel – Perched on the banks of the Ohio River, the Galt House Hotel offers stunning waterfront views that capture the beauty and energy of downtown Louisville. Whether you’re relaxing by the outdoor pool or enjoying a room with a view, the riverfront setting adds a distinctive charm to every stay.
Hotel Reservations
It is very important to utilize the AEPA group booking link as we are contracted for these rooms.
- You may reserve using the link provided here or click Book Hotel Room button below : HOTEL RESERVATION LINK
- If you experience any issues with your hotel reservation under the group link, please reach out to Tina Smith, tina.smith@greenbush.org
Dates to Remember
- Registration fees increase beginning October 12, 2026.
- Cut off date for AEPA hotel group block is Monday October 19, 2026.
Book Hotel Room
Annual Winter Meeting Resources
Meals.
Each paid registration for Members/Vendors includes meeting attendance, scheduled meeting meals, and the Tuesday evening reception + dinner.
Spouses/Guests.
If you wish to register a spouse/guest for the Tuesday evening reception + dinner, the cost is $125. Group meeting meals are not included.
(Please note, the guest registration is intended for personal travel companions of the registered Member or Vendor. EVERY Member and Vendor attendee must register and pay the regular meeting registration fees.)